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.pl66 .mb0 AlarmSoft, Inc. 3338 Cromwell Drive Norfolk, Va. 23509 (804)-855-4686 Welcome to the world of advanced computer products. Before you use this program, please read our license agreement. The author and publisher of this program assume no liability for damages that may result from using this program. This version is not compatible with color monitors. A color version is available. Please specify when ordering. Enclose your check along with a signed copy of this license and your full feature program will be shipped immediately. Alarmsoft is constantly engineering new software as well as updating previous material. You may get an updated version of your current program for a nominal fee. * * * P R O D U C T L I B R A R Y * * * FREEWARE DISTRIBUTION ICS-1......Complete inventory handling for the small stockroom. This program will handle most all needs for inventory from creating purchase orders to printing how many parts used for the year. Program keeps track of items currently on order, or you may have the system "re-order" automatically. System is capable of handling over 400 stock items. System requirements: 256k ram, 1 disk drive, RGB color monitor. $49.95 SERVICE MANAGER...The Service Manager is a complete service call management program. It will allow you to build a complete customer base, which the system will prompt you while scheduling a service call. SM allows reoccurring maintenance calls, and knows when to reschedule them as well. On customers with numerous problems, you may "extend" the call till the problem is completed. Once you enter the call, you may dispatch it directly, or save it and have it printed for you in one batch. After the call has been acknowledged, it is then set aside for you to sign it off, giving detail on what action was done on that particular call. All of your calls are then preserved so that a complete history of past calls, and comments may be recalled. After all this, you can even send the customer a printed invoice! Once the call has been completed, you are then prompted to send the customer an invoice. At the end of the month, you may print all invoices, which are ready to be mailed to your customers. This program is a well documented system which is a must if you service the public on a regular basis. Program will handle in excess of 2000 accounts. System requirements: 256k ram, 1 disk drive, RGB color systems are recommended, but may interface with some monochrome monitors. $99.95 NON-FREEWARE You really gotta pay for these.. HELP-ME....Memory resident "help" program. This program is memory resident at all times. Use it with your own programs. The primary function of HELP-ME is to make available, at the flick of a switch, any ascii file on your disk. Us it as a custom "on-line" help system for the people in your office. Having problems following instructions? Use HELP-ME to retrieve any ascii file on your system without exiting your program. Large offices will appreciate HELP-ME as they can design "in-house" manuals for use by their PC users, the PC user can retrieve these help files directly, or by your custom menu. HELP-ME resides in memory at all times. Can be installed for color or monochrome systems. recommended, may work on 128k systems as well. $49.95 EASY DISK... This very rapid hard disk backup system will copy an entire 10 meg hard disk (PCXT) to a library of floppies in under 8 minutes. Additionally, daily or weekly backups take typically 1-3 minutes at most. Unlike other systems, EASY DISK can be used as a full backup system, or a refresh system. In the refresh mode, EASY DISK will not backup files that are not new or changed. What's unique about our refresh operation is that each subsequent refresh is not simply appended to your last backup library as with other systems. EASY DISK has a unique overwrite feature that appends the new version of the file within the current disk library. Should there be any reason you would prefer to append your backup in the conventional manner, this is also possible. EASY DISK has color and monochrome modes, has windows, and a full on-line help system that can be omitted when you're no longer in need. Because EASY DISK is so fast, backups are fun. In fact, just inserting the disks as fast as they are needed requires some skill. Don't worry though, we'll wait for you. Unlike the other very fast backup program, EASY DISK can be directed to follow your instructions. This is helpful when you allow other personnel in your office to perform backups. EASY DISK will follow your pre-arranged format. There are many features, too numerous to mention. Order your EASY DISK today. You have 30 days free trial to decide. This program works better than other backup systems, don't believe a great system has to cost all that money. ONLY $69.95 Presented by: AlarmSoft, Inc. 3338 Cromwell Drive Norfolk, Va. 23509 Version 3.5 Last Updated: 11/22/85 Welcome to the world of automated inventory management. Presenting the "ICS-1" This program is not a free product. Feel free to distribute and use this special freeware style version, but you are not permitted to modify or change the contents in any way. Before you use this program, please read our license agreement. The author and publisher of this program assume no liability for damages that may result from using this program. This manual will take you through most of the steps needed to use this program. However, several features are not documented. It is suggested that you print this manual using PRINT.COM. Current license fee will be shown upon exiting from the main menu. Return this agreement with your order. License Agreement for registered versions This agreement is between "AlarmSoft, Inc. (also known as TurboSoft, Inc.), Norfolk, Va. hereinafter called Company, and the party whose name appears on this agreement below, hereinafter called "Customer". ICS-1 is licensed for use on a single user CPU only. Site license agreements are available. This agreement registers you as the legal user of the ICS-1 program. This program may not be transferred to any other person or party without permission of the Company, and a transfer fee of 15% of the current license fee will apply to all transfers. All material in the documentation and ICS-1 program is solely the property of the Company, and may not be transmitted, reproduced, transcribed or stored in any information retrieval system, or translated into any foreign language or computer language, in any form, by any means without the expresses written permission of the Company. The customer may make as many copies as needed for backup purposes only. The Company makes no representation or warranties with respect to the contents hereof, and specifically disclaims any warranties, implied or otherwise, or merchantability or suitability for any particular purpose. And the Customer understands there is a substantial possibility that this package, or even any software package, could produce a problem that may result in damage to the Customer, and that should this happen, the Customer will indemnify the Company and hold harmless the Company for any and all liability associated with operation of this package. The Company reserves the right to update this program or documentation without obligation to notify any persons or party of such updates. Customer understands that unauthorized copies of the program and/or unauthorized transfer of any copy of this program or documentation can be a serious crime subjecting the Customer to attorney fees and damages. The Company has the right to terminate the license and trace HIDDEN serial numbers, which are visual/coded, and to take legal action for unauthorized duplication or use of the program or documentation. (DO NOT WRITE HERE) Phone _______________________ Serial Number _______________________ Accepted By: _______________________________________________________ Date __________, Firm__________________________________________________ Address _______________________ City,State,Zip _________________________ Enclose your check along with a signed copy of this license and your full feature program will be shipped immediately. O R D E R F O R M For ICS-1 (may also be use for other products) ICS-1 is not a freeware product, although it is distributed within the freeware concept in a somewhat limited form. Feel free to distribute this freeware version, but you may not charge for it. You may charge less than $10.00 for the media that this program is distributed on. ICS-1 was distributed nationally for the sum of $495.00. It is now available directly from AlarmSoft at the cost of $49.95 plus $3.95 shipping and handling. Please sign and return the license agreement contained in INVENT.DOC. NAME ___________________________________ PHONE _________________ COMPANY ________________________________ ADDRESS ________________________________ CITY/ST ________________________________, ZIP __________________ Method of payment: (add $3.95 to each product for S&H) Enclose find our __ check ___ MC/Visa ___ 10% deposit, bal C.O.D. You can also call 804-855-4686 and place your order using your charge card. ORDERS ONLY!!! MC or VISA # __________________________ EXP DATE _________________________ BE KIND TO YOUR SYSOP If you downloaded this file from a remote BBS system, then please give us the exact name and address of your SYSOP and a contribution will be mailed to him as a gift from you. This applies to all orders except for HELP-ME. SYSOP NAME ________________________ BBS PHONE # _________________ ADDRESS ________________________ CITY/ST/ZIP ______________________ SERVICE.DOC contains enough information for you to use this program. Print it on your printer. No phone calls will be accepted unless you wish to order the program, or are a licensed user. FREEWARE MINI USERS GUIDE Preliminary 09/15/85 AlarmSoft, Inc. Copyright 1985 It is illegal to reproduce this manual or program. AlarmSoft, Inc. reserves the right to trace hidden serial numbers. Your license agreement binds you to protecting the software from unauthorized duplication. Please read your license agreement. INVENTORY CONTROL/SYSTEM I Updated 11/15/85 Introduction: The ICS-I is a very advanced and high speed inventory control system. This system is capable of handling up to 400 items and 99 suppliers. Purchase orders are simplified and are printed and ready to mail, or you may choose to call the supplier directly. Many details are available for each item, such as: description,cost, selling price,current quantity,supplier. Reports are available to print year-to-date activity, and master listings. WARNING- Any tampering with this program or the contents thereof violates copyright laws, and is punishable by law. Altering of this programmed material is illegal and may result in the automatic destruction of this program and its contents! Set-up: Your disks come with all necessary files and programs. The FIRST step in operating this system is to make a complete backup of your original disks. Insert the original disk in drive A:, and insert a formatted blank disk in drive B:, and backup all data onto drive B:! Once you have copied the entire disk, remove the original disk and store in a safe place. Take your new back- up and insert the disk in drive A:. Beginning: To start the program, make sure you have the correct disk in drive A:, and type "INVENT", the program will automatically load for you. After the system has been initialized the screen will show you the current date and time. This will check the consistency of your computer and ensure that the date/time generator are correct. This is important since ICS-I uses the date often throughout the program. The name of your company is shown at the top of the screen. No editing of the company information is necessary since all this data is programmed at the factory for your personal copy of ICS-I. When the system prompts you, please use capital letters for ALL your responses. Your responses will not be accepted if they are not capital. Main Menu: Once you have started the system and checked the time & date, you will move to the MAIN MENU. This menu will allow access throughout most of ICS-I. 1. ENTER/EDIT ITEMS: Press "1" to enter this field. The screen should clear and prompt you to enter a stock number. The asterik(*) following the cursor indicates the total amount of characters allowed for that particular field. You may use and number or letter for the "STOCK NUMBER". Exceptions:You may not use "LL","E","X", or "Q". Once you have entered a stock number, press <RETURN>. The system will now search all the existing items for the stock number, if it does not find the item, the system tells you this is a "NEW ITEM", and proceeds with further data. The next prompt, "MODEL #/TYPE" allows a description of the stock item. You may enter any letter of number as long as you do not exceed the asterik(*). After entering a description, press <RETURN>, to move into the next field, "CONTROL/UNIT". In this field you may designate a control number for your inventory room, which may be a number or letter corresponding to different modes of stockroom control,example;4,E,C5,BB. You may also designate the unit of measurement of each item, example; each=EA,box=BX,foot=FT. The next field, "YOUR COST", will accept numbers only. Type in the cost for the item listed making sure to use a decimal to seperate the numbers, example; 34.99. It is NOT NECESSARY to type a dollar sign($) in front of your numbers. NOTE:If at any time you wish to exit this field, simply type an "X" then press <RETURN>. This will exit you back to the beginning of this field. After you have enter your cost, press <RETURN>, and you may now enter the SELLING COST. Be sure to use only numbers, and be sure to enter a decimal between your numbers. The next prompt will be "CURRENT QTY. ON HAND". In this field you will enter the current of this item now in stock. It is necessary to enter this field as this program can keep track of how many items are removed, and when it is time to reorder them. You may use numbers only in this field. The next field is "AVERAGE QTY. ON HAND". This prompt needs to know how many items do you normally keep in stock. The system will calculate how many items to order, based on the number of items for this field. The next field, "REORDER LEVEL", alerts you when it is time to reorder more items. Example;if you wish to tell the system to list this item for reorder when you have 3 items left, simply type a "3" into this field. The last field "SUPPLIER", allows you to enter a 1 or 2 digit number of the corresponding supplier. You must use numbers only, and you may not use more that 99 suppliers. Once you have completed this catagory press <RETURN>. The system will now prompt you "IS INFO CORRECT ?" Please answer "Y" or "N". The system will NOT accept any other entry. If you answer "N" the system will return to the beginning of this and all previous data for this entry will be lost. If you answer "Y", ICS-I will log all data to the disk, and will display the data for you once again. NOTE:This is the same screen that will display when you enter an item that has already been entered into the system. You are allowed 3 option at the bottom of the screen. If you wish to "DELETE" the current item, type "D", and you will be prompted a second time to ensure that you wish to "DELETE" this item. To "EDIT" this item, type "E", and you must enter which item in this field catagory you wish to edit. Once you make a selection and press <RETURN>, you will be prompted "IS INFO CORRECT ?". If you want to record your changes press "Y", if you want to omit your changes, press "N". The last option "JUST LOOKING", will exit to the beginning of the field by pressing <RETURN>. Press <RETURN> twice, and this should return you back to the MAIN MENU. 2. ORDER/RECEIVE ITEMS- Press "2" to enter this field. This will take you to the ORDER/RECEIVE MENU. 1. List Items to Reorder-This catagory will list all items that need to be ordered. Press "1" to enter this field. The screen will clear and you will be prompted if you wish to have a hardcopy made of the items that are at or below reorder level. The system will now search all items to find those items that need to be ordered. After those items have been listed and/or printed, press <RETURN> continue on to the next catagory. Your next catagory will also cover item "3" on the ORDER/RECEIVE MENU. This field, MANUAL PURCHASE ORDERS, will allow you to create purchase orders. The first prompt will ask you if you wish to display the cost of each item. Please be sure to answer "Y" or "N". The next prompt will ask if you wish to have this purchase order printed. If you answer "N", all data will appear on the screen only. The final prompt will ask which supplier to order from. If you do not know the supplier number, it may be necessary to print a master list of your current suppliers. After you have entered the supplier number, press <RETURN> and the system will verify the supplier. If no data is available for that supplier, you will be returned to the beginning of this field. If at any time you wish to QUIT, press "Q" at any prompt. After you have completed the questions, your screen will appear as a purchase order. Check to verify data about your supplier, as well as the current purchase order number. To order an item, simply type the exact name of the stock item. If you are not sure of the exact name, please refer to the printed MASTER ITEM LIST and verify the item name. After you enter the item, press <RETURN> and the system will locate the item. If the item does not exist, the system will print ITEM NOT FOUND, and return you to previous prompt. Once the item has been found, the item will be displayed on the screen, and if you answered to print the cost, it will show as well. The system will now prompt you if this is the item you want. If "N" then you will be returned to the previous prompt, if "Y" then system will ask you the quantity you wish to order. After entering the quantity, press <RETURN> and the system will file the item. The bottom of the screen now show two options. You may list all items on this order by typing "LL", then <RETURN>. If you wish to end this purchase order, simply type "E", then <RETURN>. Once you have completed this purchase order and entered "E", you will be returned to the beginning of this field. To return to the ORDER/RECEIVE MENU, type "Q" at the first prompt. 2. Receive Items- To enter this field press "2". This field will first display open purchase orders. You will be prompted to enter the purchase order which you wish to edit. If the number you enter is not a valid number, you will be returned to the same screen. To return to the ORDER/RECEIVE MENU, simply press <RETURN>. Once you have entered a valid purchase order number, the system will find the order, and bring it up on the screen, giving a brief description about the order and finally list the items. If the screen gets overloaded with items, you will be prompted to enter the item number listed on the screen, or press <RETURN> to clear the screen and list more items. Remember, to select an item, you only need to list the number of the item, not the stock number. To exit from this field, press <RETURN> to return to the previous field. Once the prompt at the bottom of the screen has turned green, enter the item number that you wish to enter. After your selection, the system will give you the item and stock number on the screen as well as the description of the item. To exit from this field, press <RETURN> and you will be returned to the previous screen. To DELETE this item from this purchase order, type "DELETE" at the current prompt and press <RETURN>. After you entry, you will be prompted to ensure that you wish to terminate this entry. If you wish to enter the amount of items received, type in the amount and press <RETURN>. The system will repeat your entry, and prompt you if you wish to make a correction. Once you have entered with "Y" or "N", the system will calculate the amount received to the amount ordered and display the results on the screen, then continue with the remaining items on the current purchase order. Once all items have been checked-in and the purchase order complete, you will be returned to the original field. 3. Create Purchase Orders- To enter this field press "3". This section has been covered in selection 1. 4. List Open Purchase Orders- To enter this field press "4". This field will list all purchase orders still open. Once completed, press <RETURN> to exit to the ORDER/RECEIVE MENU. 5. Return To Main Menu- To exit this menu to the MAIN MENU, press "5". 3. ITEM/SALES TRANSACTION- To enter this field press "3". This will take you to the ITEM/SALES TRANSACTION MENU. The sales transaction program is still under development and should be released soon. 1. Remove Items From Stock- To enter this field press "1". This catagory allows stock to be removed and calculated for up-to-date inventory control. You will be prompted is you wish to scan all items alphabetically, or you may enter items individually by typing in each stock number. You must respond with "A" or "I". If you selected "A", the system will initialize all data and alphabetize all the stock numbers. The screen will then start with the first item with the description of the item, and prompt you to enter the amount of items removed. If at any time you wish to return to the previous menu, simply type "Q" to quit this routine. If you wish to scan the items, simply press <RETURN> and the system will scan each item sequentially. If you decided to enter items individually, the screen will prompt you to first enter the stock number of the item you wish to enter. You may need to refer to the MASTER LISTING to ensure correct entry of the item number. If you wish to return to the previous menu, type "Q". To search a stock item, type the item number, followed by <RETURN>. The system will search the items and find the correct entry. You will be prompted to enter the amount of items removed. To exit from this field, press <RETURN> to exit to the previous prompt. When you have been prompted to enter the number of items removed, you may enter a negative number. This is provided should you need to correct an item that is not current in your inventory system. Once you have completed all items, press "Q" to return to the ITEM/SALES TRANSACTION MENU. 3. Exit To Main Menu- To return to the MAIN MENU, press "3". 4. SYSTEM MAINTENANCE- To enter this field press "4". This will bring you to the MAINTENANCE MENU. This field should be used only when necessary. 1. Program Setup- To enter this field press "1". This field will allow you to enter your state's current tax rate. This tax rate is necessary for the transaction module to function properly. The second item is the current purchase order number. You may enter up to six(6) digits for your purchase order numbers, or as little as one(1). The system will automatically reset any purchase order greater that 999999. You will be prompted if the current information is correct. Please answer "Y" or "N". If you need to edit the tax rate, remember to enter the decimal equivilant for your state tax. To enter a purchase order number, simply type in whatever number you wish to start with. The system will automatically add one(1) to the purchase order number each time you create a new purchase order. To exit this field, press "N". 2. Reset Data Files- To enter this field press "2". WARNING- This selection will take you to the RESET MENU SELECT. This is a very powerful menu as it will reset your current data files back to a normal status if they have been scrambled. 1. Open Purchase Order Reset- To reset any item from a "ordered" status to a "normal" status, press "1". You will be prompted to ensure you wish to continue with this catagory. WARNING- Executing this routine will reset all items previously on order back to a "non-order" status. This routine should be used ONLY when files have been lost or scrambled. 2. YTD Item Reset- To enter this field press a "2". This routine will reset your year-to-date item count back to zero(0). This catagory should be at the beginning of each year. Once you have selected this field, you will be prompted to ensure you wish to continue. NOTE- It is recommended to make a printout of the year-to- date totals before resetting all your items. 3. Return To Menu- To return to the previous menu, press "3". 3. Return To Main Menu- To return to the MAIN MENU, press "3". 5. SUPPLIER LISTING- To enter this field press "5". This routine will allow you to enter & edit information about your suppliers. The screen will remind you not to exceed 99 suppliers. The system will prompt you to enter the supplier number you wish to edit. You may also list all current suppliers on the system by entering "M", and press <RETURN>. After typing "M" and <RETURN>, you will be prompted if you want a hardcopy of your suppliers. If you answer "Y", the system will proceed to make a printout of all suppliers, and list them on the screen. If you answer "N", the screen will begin listing all current information about each supplier in numberical order. When the screen has been filled, you may continue to scan the suppliers by pressing <RETURN>, or type "Q" to exit to the original prompt. To call a particular supplier, you must type the supplier number and press <RETURN>. The system will now search for the corresponding supplier. If no data is found, you will be prompted to enter new data about the account. First, type in the supplier. Next, type in the address. Both of these fields allow a maximum of 25 characters for information. Continue entering data about this account until you have finished. You will be prompted if this information is correct. If you answer "N" the system will start from the beginning for new data for this account. If you answer "Y", the screen will show all the data you have just listed for the current supplier. If you wish to return to the beginning prompt just press <RETURN>. To EDIT an item press "E". The cursor will start at the first field and will move down one field everytime <RETURN> is pressed. If you enter and new data at the current cursor position, new data is automatically inserted over the old. To verify this, simply press <RETURN> until you are prompted if the information is correct. If you answer "N", the old data will be returned to the screen. If you answer "Y", the screen will show all new data, and the system will log it to the disk. If you wish to DELETE this account, press "D". The system will prompt you a second prompt to ensure you wish to DELETE this account. Please answer "Y" or "N". Once you have completed all entries, return to the original prompt. Press <RETURN> and you will exit to the MAIN MENU. 6. ITEM HARDCOPY- To enter this field press "6". This catagory is the PRINT MENU. This field will allow you to make hardcopy printouts of your stock items. 1. Master Inventory List- To make a printout of every item on this system, press "1". You will be prompted as always whenever a printout is necessary, to make sure your printer is aligned, then press <RETURN>. The system will now stack all current items listed, and print them alphabetically. When finished, you will be returned to the PRINT MENU. If you wish to abort this print routine, simply press "Q" to exit to the previous menu. Your master listing will print ITEM NUMBER, DESCRIPTION, YOUR COST, YOUR SELL, and SUPPLIER NUMBER. 2. Year-To-Date Totals- This print routine is identical to the previous routine but when each item is printed the following will show:ITEM NUMBER, DESCRIPTION, and YTD TOTAL. When the routine has been completed, you will be returned to the previous menu. 3. Return To Main Menu- To return to the MAIN MENU, press "3". 7. EXIT PROGRAM- When all work has been completed, press "7" to exit from the system.